Frequently Asked Questions

Frequently asked questions

Students

In the case of academic misconduct, your instructor will meet with you to hear your version of events, and together you will complete an incident report to be submitted to the Office of Student Conduct. If you are accused of non-academic misconduct, you will typically be asked for your perspective by Security Services before a report is submitted to the OSC.
This depends on the circumstances surrounding the misconduct. A notation of misconduct may be placed on a transcript for a prescribed period of time in very serious cases of academic or non-academic misconduct.
Whenever possible, you are encouraged to meet with your instructor and to work together to find a resolution. If you choose not to meet with your instructor, you miss the opportunity to complete the section of the conduct forms that allow you to refute an allegation. In this case, you will be contacted by the OSC to meet with a conduct staff member for further discussion.
Yes. You are encouraged to inform your instructor ahead of your meeting if you will have someone accompanying you. (This person is not permitted to speak for you) however your attendant may ask questions or to confirm procedure.
The Code of Student Conduct ensures all Mount Royal students are treated consistently and objectively when facing allegations of misconduct. The Office of Student Conduct was created to protect the interests of students as well as faculty and staff, and to balance the rights of all.

 Faculty

Investigate thoroughly to establish with reasonable certainty that misconduct has occurred before proceeding. Once you have done so, arrange a confidential meeting with the student to discuss your findings. Whether the instructor and student agree or disagree on the incident or on the proposed sanction (if applicable), the incident report should be completed and forwarded to the Office of Student Conduct.
Providing a brief description is useful, providing context for the OSC prior to meeting with the student, and also if it becomes necessary to convene a hearing.
Whenever possible, forms should be submitted to the OSC within ten working days from the date on which the incident occurred.
i. The OSC advises that faculty meet with students when possible.
ii. If you have made reasonable attempts to arrange a meeting and have been unsuccessful, the form and any additional information, including the description of the incident, should be forwarded to the OSC.
iii. If you feel uncomfortable meeting with a student, you are encouraged to discuss this with the department Chairperson and make arrangements to have someone else present at the meeting, including Security Services, if necessary. If you choose to have a colleague sit in, the student should be informed of this before the meeting date. The student should also be advised that they may bring an attendant with them who similarly will be present in a non-participatory capacity.
Discuss your findings with the student and give the student an opportunity to respond. Inform the student of any sanctions or consequences, which should be reasonable and determined by you prior to the meeting. If a student refuses to sign the form, simply note the student's refusal when you submit all documents to the OSC.
Instructors are encouraged to discuss incidents with their Chairperson to obtain advice and direction. To discuss an incident with a colleague without using the student’s name would not be a breach of FOIP.
Faculty members have the right to establish and enforce standards of academic and non-academic behaviour for students attending their classes; to be treated respectfully at all times; and, to terminate a meeting with a student at any point and refer the matter to the OSC. However, should a hearing board be convened, the outcome of the hearing may not reflect or uphold the consequences or sanctions determined by the instructor. The reason for this is that panel proceedings are intended to safeguard the rights of both faculty and students.

General

The Code of Student Conduct (the Code) is the policy under which cases of academic and non-academic misconduct are adjudicated by Mount Royal University.
The Code applies to every student currently enrolled at Mount Royal University. Some students may also have increased expectations placed upon them because of a special role in the institution (i.e. academic representatives or student athletes).
Giving, taking or presenting of information or material that unethically or dishonestly aids oneself or another on any work which is to be considered in the determination of a grade, completion of academic requirements or enhancement of a student's record or academic career.
Behaviour that is subject to disciplinary action under the Code includes violations of established civil and criminal statues; conduct that threatens the safety or wellbeing of members of the Mount Royal community; and any behavior that seriously and adversely affects Mount Royal University or its educational mission.
Mount Royal University has a responsibility to define standards of student behavior and to facilitate student discipline with regard to conduct that jeopardizes the functioning of academic and non-academic activities. It is also the obligation of Mount Royal to protect the safety, rights and property of its members and visitors.
Generally, your rights include freedom from discrimination; freedom from harassment and sexual harassment; freedom of expression; the protection of academic integrity; supportive academic and administrative policies; and a transparent and consistent disciplinary process.
Students have an obligation to adhere to the behavioral standards outlined in the Code, and to make legal and responsible decisions concerning their conduct that reflect Mount Royal's commitment to academic and personal integrity.
The Code sets a campus-wide policy that is flexible as well as consistent. Students can expect to be treated objectively and fairly when facing concerns over conduct. One of the defining tenets of the Code is peer adjudication. Students have the opportunity to become involved in the judicial process and can expect, if under allegations of misconduct, to face a significant proportion of their peers to be involved in the review. Lastly, the Code also provides for the safety and security of its students over the course of their academic career by setting standards for all people associated with Mount Royal University.
Judicial panels established under the Code have a significant student presence. In order to maintain this level of balance in misconduct hearings, there is a constant demand for new student panel members. Any student wishing to receive training as a panel member should contact the Office of Student Conduct.