Acceptable Use of Computing and Communication Resources Policy
– February 20, 2014
Page 1 of 4
ACCEPTABLE USE OF COMPUTING AND
COMMUNICATION RESOURCES POLICY
Policy Type:
Management
Initially
Approved:
February 20,
2014
Policy
Sponsor:
VP, Finance &
Administration
Last
Revised:
February 20,
2014
Primary
Contact:
CIO and AVP,
Information
Technology
Services
Review
Scheduled:
May 1, 2024
Approver:
Board of Governors
A.
OVERVIEW
As a part of the physical and social learning infrastructure, Mount Royal University acquires,
develops, and maintains its own computers, computer systems, and networks. These computing
resources are intended for institutional-related purposes, including direct and indirect support of
Mount Royal University's instruction, research, service missions, and administrative functions.
These computing resources are also intended for student and campus life activities and the free
exchange of ideas among members of the Mount Royal community and wider local, national, and
world communities.
The use of Mount Royal computing resources, like the use of any other institution-provided
resource and any other institutional-related activity, is subject to compliance with legal and ethical
behavior within the Mount Royal community.
Mount Royal's Information Technology Services Department is available to assist, advise and
consult with users on the proper use of institutional computer resources and interpretation of the
Policy. If there are any questions or uncertainty about the Policy, users are encouraged to
contact the Chief Information Officer or their designate for clarification.
This Policy should be read in conjunction with the following policies: Employees Safe Disclosure
of Wrongdoing and Public Interest Disclosure Policy, Safe Disclosure Policy - Non-Employees,
Code of Student Conduct, Personal Harassment Policy, Human Rights Policy, and
Offensive/Discriminatory Material as well as all other Mount Royal University policies.
B.
PURPOSE
This Policy outlines the general usage policy all users of Mount Royal University computer and
communication resources must abide by. Mount Royal computing and communication resources
are provided for "institutional-related purposes."
Recognizing, however, it may be difficult to distinguish between personal use and "institutional-
related" uses, the costs associated with occasional personal use, the costs associated with
enforcing a flat prohibition, and the benefits that may accrue to Mount Royal from increased
experience and familiarity of its users with available computing resources, "incidental" personal
use is permitted only to the extent that there is compliance with University standards as well as
federal, provincial and municipal law and regulations.
Acceptable Use of Computing and Communication Resources Policy
– February 20, 2014
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C.
SCOPE
Compliance with University Policies and Procedures extends to all members of the University
community.
This Policy applies to all users of Mount Royal University owned or licensed computing
resources, whether on campus or from remote locations. Additional policies may apply to specific
computers, computer systems, or networks provided or operated by specific units of Mount Royal.
Mount Royal computer and communication resources are defined to include but are not limited to
such devices as desktop computers, laptop/tablet computers, monitors, hard drives, disk space,
printers, scanners, network devices, data capable phones (smartphones), internet access and
networks provided by the University, including computer labs, and software acquired by Mount
Royal. This Policy is also extended to include any computer system or resource that is owned or
managed by Mount Royal University regardless of its location.
D.
POLICY STATEMENT
1.
MOUNT ROYAL UNIVERSITY COMPUTING RESOURCES
All users of Mount Royal University computer resources must:
1.1
Comply with all federal, provincial, and other applicable statutes; all applicable
Mount Royal policies and procedures; and all applicable contracts and licenses.
Such laws, rules, policies and procedures, contracts, and licenses include, but
are not limited to, the laws of defamation, privacy, copyright, trademark,
obscenity, Mount Royal's Code of Student Conduct, Human Rights Policy and
Personal Harassment Policy as well as the Criminal Code of Canada which
prohibits "hacking," "cracking," and similar activities. Users who engage in
electronic communications with persons in other provinces or countries or on
other systems or networks should be aware that they may also be subject to the
laws of those other provinces and countries and the policies and procedures of
those other networks. Users are fully responsible for ascertaining,
understanding, and complying with the laws, rules, policies and procedures,
contracts and licenses applicable to their particular uses.
1.2
Use only those computing resources that they are authorized to use and they
may use them only in the manner and to the extent authorized. The technical
ability to access computing resources does not necessarily mean there is
authorization to do so. Users are responsible for ascertaining the necessary
authorizations and to obtain them before proceeding.
1.3
Only consume the amount of resources required to perform an authorized task at
Mount Royal University. Although there is no set bandwidth, disk space, CPU
time, or other limit applicable to all uses of Mount Royal computing resources,
Mount Royal may require users of those resources to limit or refrain from specific
uses in accordance with this principle or other policies and procedures outlined
by Mount Royal. Users are also required to use printing, scanning and copying
resources responsibly. Users are expected to manage file storage based on
University Records Retention Policy and their needs.
1.4
Be aware that their use of Mount Royal University computing resources is not
completely private. While Mount Royal does not routinely monitor individual
usage of its computing resources, the normal operation and maintenance of
Mount Royal resources require the backup and caching of data and
Acceptable Use of Computing and Communication Resources Policy
– February 20, 2014
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communications, the logging of activity, the monitoring of general usage patterns,
the scanning of systems and network ports for anomalies and vulnerability, and
other activities that are necessary for the rendition of services.
1.5
Respect the privacy of other users and their accounts, regardless of whether
those accounts are securely protected. Having the ability to access other
person(s) accounts does not necessarily mean there is authorization to do so.
Users are responsible for ascertaining the necessary authorizations and to obtain
them before proceeding. Respect the privacy of others by not tampering with
their passwords, accounts or files, or by representing others when messaging,
conferencing or accessing electronic resources. Respect the rights of others by
complying with all University policies regarding sexual, racial and other forms of
harassment and by preserving the privacy of personal data to which you have
access.
1.6
Not use Mount Royal University computing resources for user's commercial
purposes - for personal financial or other gain. Note that using computing
resources for these purposes, under some circumstances, may be illegal.
1.7
Note that materials not subject to legal sanction may be objectionable or
extremely offensive to persons other than the computer user. Importation or
distribution of such material (including, but not limited to racist material, hate
literature, sexist slurs or sexually explicit material) is permitted for academic or
research
purposes
as
long
as
it
complies
with
Mount
Royal's
Offensive/Discriminatory Materials Policy. In some cases, it is recommended
that prior consultation with a Faculty Member, Chair or Dean be obtained to
ensure that Mount Royal's community and ethical standards are maintained.
Consultation with the Information Technology Services Department or University
Library is available in order to facilitate those activities.
1.8
Note that users are not permitted to remove or disable any security software
installed by Information Technology Services from workstations connected to the
Mount Royal network. This includes, but not limited to, anti-virus software,
workstation management software, and agent components thereof.
1.9
Note that all software installed on Mount Royal University-owned systems must
be properly licensed to Mount Royal. Users are typically not permitted to install
software on any Mount Royal-owned device unless specifically authorized to do
so. Users are encouraged to work with Information Technology Services on the
acquisition and installation of any software required to do their work for Mount
Royal.
1.10
Keep in mind that users of Mount Royal computing and network resources are
responsible and accountable for their actions and statements in the electronic
working and learning environment.
1.11
Make every effort to prevent the unauthorized disclosure and distribution of
information that is the property of Mount Royal University.
1.12
Not intentionally introduce viruses into Mount Royal computer systems.
1.13
Abide by specific Student Guidelines (see Appendix A) if attending Mount Royal
University as a student either part time or full time.
Acceptable Use of Computing and Communication Resources Policy
– February 20, 2014
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1.14
Note that users of Mount Royal University-owned devices used at home must still
abide by this Policy statement as well as other Mount Royal policies including,
but not limited to, Internet and Network Access at Mount Royal University.
2.
DISCIPLINE, JURISDICTION AND PENALTIES
If Mount Royal University learns that there is an inappropriate use of Mount Royal
computing resources that conflicts with this outlined Policy, Mount Royal may take
disciplinary action. The Information Technology Services Department will investigate
properly identified allegations/suspicions to ensure compliance with applicable, federal
and provincial laws and with institutional policies and procedures and report all such
incidents by employees to the Associate Vice-President, Human Resources or such
incidents by students to the Office of Student Conduct.
F.
DEFINITIONS
(1)
Policy:
means the Acceptable Use of Computing and Communication
Resources Policy
(2)
University:
means Mount Royal University
G.
RELATED POLICIES
• Code of Conduct Policy
• Code of Student Conduct Policy
• Human Rights Policy
• Internet and Network Access at Mount Royal University Policy
• Protected Disclosure (Whistleblower) Policy
• Records and Information Management Program Policy
• Workplace Violence and Harassment Policy
H.
RELATED LEGISLATION
• Criminal Code of Canada
I.
RELATED DOCUMENTS
• Appendix A: Student Lab Guidelines
J.
REVISION HISTORY
Date
(mm/dd/yyyy)
Description of
Change
Sections
Person who
Entered Revision
(Position Title)
Person who
Authorized
Revision
(Position Title)
02/20/2014
NEW
08/24/2017
Editorial - formatting
University Secretary
01/29/2020
Editorial
Template Update
Policy Specialist
University Secretary