Passenger Vans Policy – January 2011

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PASSENGER VANS POLICY

Policy Type:

Management

Initially

Approved:

August 1, 2006

Policy

Sponsor:

Vice-President,

Finance and

Administration

Last

Revised:

January 2011

Primary

Contact:

AVP, Financial

Services and Risk

Management

Review

Scheduled:

May 1, 2025

Approver:

Executive Leadership Team

OVERVIEW

Mount Royal manages a small fleet of passenger vans for the transportation of its teams,

students, visitors, staff, and/or faculty. In providing this means of transportation, Mount Royal has

a duty of care to ensure that passengers are transported in a safe, responsible and courteous

manner. This Policy outlines the terms and conditions for the use of passenger vans whether

they are obtained through Parking Services or they are rented from a private rental agency. As

with all Vehicles, passenger vans have characteristics and risks when being operated.

SCOPE

This Policy provides the conditions for qualifying drivers for using these Vehicles and the

standards of care in driving expected to meet Mount Royal’s duty of care to its passengers for

whom they are responsible. This duty of care is owed by Mount Royal generally, but also

individually, by any employee or agent of Mount Royal working within the scope of their assigned

duties. Mount Royal would like to ensure that this duty is met by having experienced and

qualified drivers to transport passengers in Mount Royal Vehicles and to ensure that they adhere

to the following standards of care while in charge of Vehicles and their passengers.

POLICY STATEMENT

DRIVER QUALIFICATIONS

To qualify, all drivers transporting passengers in Mount Royal Vehicles must:

1.1

Be an employee of Mount Royal (not a student, volunteer, etc.).

1.2

Be at least 21 years of age or older.

1.3

Possess a current, valid Canadian driver’s license (equivalent to an Alberta Class

4, 2 or 1 with full privileges, not suspended or revoked), medical restrictions are

permitted provided operator’s license requirements are met (medical, vision,

etc.).

1.4

Be authorized by their Dean or Director after completing a Driver Authorization

Agreement Form and giving consent to Mount Royal to seek a driver’s abstract at

any time.

Passenger Vans Policy – January 2011

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1.5

Receive documentation from Mount Royal certifying that the driver has been

trained and tested on passenger vans and trailers if applicable.

1.6

Have a driving record which meets Mount Royal standards. This means the

driving record/abstract cannot contain any of the following:

Any combination of at-fault (caused by your negligence) accidents and/or

moving violations

(non-parking related offence) totaling two within the

previous three years.

More than six (6) demerit points against the license.

More than three not-at-fault (caused by someone else’s negligence)

accidents in three years.

One or more serious violations such as: driving under suspension,

driving under the influence or fleeing the scene of an accident.

STANDARDS OF CARE

Once approved to drive, drivers must:

2.1

Possess a valid Class 4, 2 or 1 driver’s license and show that license each time

they pick up a Vehicle at the Mount Royal Vehicle pool or any other location such

as a rental agency.

2.2

Obey all federal, provincial and local traffic laws.

2.3

Ensure that seat belts are worn at all times by drivers and passengers.

2.4

Operate Vehicles in a safe and courteous manner that reflects favorably on

Mount Royal.

2.5

Use the Vehicle only for its intended purpose within the operating limitations

established by the manufacturer.

2.6

Not have in Mount Royal Vehicles at any time: controlled substances, un-

prescribed or illegal drugs, or alcoholic beverages unless sealed and properly

stored.

2.7

Not operate Vehicles under the influence of any controlled substances, un-

prescribed or illegal drugs, alcoholic beverages or any prescribed medication

which may adversely affect the operator’s ability to operate the Vehicle safely.

Violation may lead to disciplinary action up to and including an employee’s

immediate dismissal.

2.8

Not smoke in Vehicles or allow passengers to smoke in Mount Royal Vehicles at

any time.

2.9

Be responsible for any traffic citations issued to them by any law enforcement

agency, with no cost or recourse to Mount Royal. This includes photo-radar

tickets. All citations must be reported to operator’s immediate supervisor and

Mount Royal’s Parking Services Manager.

Passenger Vans Policy – January 2011

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2.10

Be responsible for the security of the Vehicle while it is in their possession. This

includes ensuring that doors/windows are closed and locked, that keys are

removed when the Vehicle is unattended, no valuable items left in Vehicle

unattended and that any theft of Vehicle, parts, keys, equipment or license tags

will be reported to Mount Royal Security Services and the Parking Services

Manager.

2.11

Not use Mount Royal Vehicles for personal business or any other unofficial use:

Only persons on official Mount Royal related business will be transported

in Mount Royal Vehicles.

ii.

No hitchhikers are to be picked up at any time.

2.12

Report all accidents, incidences or charges to the Dean or Director and Parking

Services, whether on personal time or on Mount Royal time, that may impact

their driving record.

2.13

Adhere to Parking Services’ policies and procedures regarding the reporting of

accidents on Mount Royal business.

2.14

Permit Mount Royal to order a driver’s abstract at the discretion of the University

and as often as warranted as long as the employee is authorized to operate a

Mount Royal Vehicle.

OTHER

3.1

Any employee involved in a serious accident may have their driving privileges

revoked regardless of overall driving record.

3.2

Violation of this Policy is subject to disciplinary action which may result in loss of

driving privileges.

DEFINITIONS

(1)

Mount Royal Vehicle:

is any Vehicle leased or owned by the institution or rented

for the purpose of Mount Royal business

(2)

Policy:

means the Passenger Vans Policy

(3)

University:

means Mount Royal University

RELATED POLICIES

RELATED LEGISLATION

•

Alberta Highway Traffic Act

Passenger Vans Policy – January 2011

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RELATED DOCUMENTS

•

Booking Form for Passenger Vans

•

Driver Authorization Agreement Form for Passenger Vans

•

Fleet Vehicle Inspection for Passenger Vans Form

•

Passenger List for Passenger Vans

•

Passenger Vans Procedures

REVISION HISTORY

Date

(mm,dd,yyyy)

Description of

Change

Sections

Author

(Position Title)

Approver

(Position Title)

08/01/2006

NEW

01/2011

Director, University

Secretariat