Purchasing Policy – September 1, 2008
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PURCHASING POLICY
Policy Type:
Management
Initially
Approved:
September 1,
2008
Policy
Sponsor:
Vice-President,
Finance and
Administration
Last
Revised:
September 1,
2008
Primary
Contact:
AVP, Finance and
Commercial
Operations
Review
Scheduled:
May 2025
Approver:
Board of Governors
A.
OVERVIEW
As Mount Royal University is entrusted with public funds, purchasing practices shall be open, fair,
consistent and non-discriminatory.
B.
PURPOSE
The purpose of the Policy is to formalize Mount Royal University's purchasing practices.
C.
SCOPE
This Policy governs the purchase and/or lease of goods and services and applies to all faculty,
administrators and support staff. The Policy encompasses all purchases using operating, capital,
endowment, contract, and research funds unless specifically excluded in the procedures to this
Policy.
D.
POLICY STATEMENT
Acquiring goods and services is recognized by Mount Royal as being fundamental to its efficient
operation. Mount Royal will adhere to all legislated requirements and ensure that high ethical and
professional standards are maintained in its purchasing process.
The purchasing of goods and services will be made in compliance with sound financial,
operational and purchasing principles and Mount Royal will utilize equitable, economical,
sustainable, transparent, and consistent practices. Purchasing shall be carried out with due
consideration to price, total life cycle cost, quality, delivery, service, warranties, and other factors
which may be relevant to the purchase.
The Supply Chain Services department shall be responsible for developing and maintaining
purchasing policies and procedures for Mount Royal that reflect purchasing best practices.
E.
DEFINITIONS
(1)
Policy:
means the Purchasing Policy
