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Endowed Chairs, Executives-in-Residence & Visiting Lectureships Procedures

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ENDOWED CHAIRS, EXECUTIVES-IN-

RESIDENCE AND VISITING LECTURESHIPS

PROCEDURES

Procedure
Type:

Management

Initially
Approved:

December 11,
2006

Procedure
Sponsor:

Provost and VP,
Academic

Last
Revised:

December 11,
2006

Administrative
Responsibility:

Provost and VP,
Academic

Review
Scheduled:

April 1, 2027

Approver:

Executive Leadership Team

PROCEDURES

ESTABLISHMENT OF ENDOWED CHAIRS

1.1

The initiative to establish a Chair may come from a department, faculty, school,
centre, or institute of the University, from the President or from a prospective
donor(s).

1.2

Confidential discussions with a prospective donor(s) may precede the
development of formal terms of reference for the Chair.

1.3

A formal proposal for the establishment of a Chair shall be made by the head of
the unit to which the Chair will be attached. All such proposals shall have the
approval of the relevant dean or director, where applicable, and the Provost and
Vice-President, Academic. The proposal shall indicate:

The type of appointment;

The name of the Chair (if it is named);

The purpose and objectives of the Chair;

The relationship of the goals of the Chair to those of the proposing unit;

The method by which the Chair will be funded;

The general and specific required academic qualifications of the
candidates or nominees;

The term of appointment, including, where applicable, provisions for
reappointment; and

Any other provisions unique to the Chair.

1.4

The  Provost  and  Vice-President,  Academic,  upon  approving  the  proposal,  shall
forward  the  proposal  to  the  President  for  recommendation  to  the  Board  of
Governors.  The President will also forward the proposal to the General Faculties
Council  for  information.    The  Board  of  Governors  determines  whether  or  not  to
establish an Endowed Chair.

Endowed Chairs, Executives-in-Residence & Visiting Lectureships Procedures

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SELECTION AND APPOINTMENT OF CHAIR HOLDERS, EXECUTIVES-IN-
RESIDENCE, AND VISITING LECTURERS

2.1

The selection and appointment of an individual shall be conducted in accordance
with  normal  policy  applicable  to  continuing  or  specified  term  appointments.
Individuals may apply, they may be invited to serve, and they may be nominated.
If  the  appointment  is  for  a  member  of  academic  staff  as  defined  in  the  Board-
Faculty Collective Agreement, then the procedures will be those that are consistent
with the Agreement.  For other categories of appointment, the Dean/Director of the
Faculty/School  or  Institute  would  normally  chair  an  appointments  committee.
Members of such a committee might include the Chair of a relevant program or
institute  advisory  committee,  faculty  member(s)  of  relevant  programs,  a  student
representative, and especially in those instances in which fundraising activities are
an element of the Executive-in-Residence's responsibilities, a representative of the
Office of University Advancement.

2.2

Nothing in section 2.1 will be deemed to prevent the University or the relevant unit
of the University from providing an opportunity for consultation with donor(s), or
their representative(s). Responsibility for the appointment of individuals, however,
rests solely with the University.

RESPONSIBILITIES OF APPOINTEES AS CHAIR HOLDERS, EXECUTIVES-IN-
RESIDENCE, OR VISITING LECTURERS

3.1

The specific duties and responsibilities of appointees as Chair Holders,
Executives-in-Residence, and Visiting Lecturers shall be stated in a formal letter
of offer. They may include (but are not restricted to) some of the following activities:

a. Serving as a mentor to students by holding office hours and being available

for one-on-one meetings, advising on career opportunities, and assessing
students' projects. (As only the instructor responsible for the course can assign
grades for students' work, an appointee who is not responsible for a course
can advise students and instructors on the extent to which assignments meet
business, industry, or academic standards).

b. Conducting a program of scholarly or creative activity.

c. Discussing research projects with students and members of faculty and

advising on partnerships and sponsorships.

d. Participating in classes and seminars.

e. Advising subject selectors in the Library.

f.

Participating in Program Advisory Committees.

g. Reviewing curriculum.

h. Giving public lectures.

i.

Instruct a course (provided the appointment is consistent with prevailing
institutional procedures).

Serving as a full-time visiting instructor.

k. Assisting in recruiting instructors.

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Assisting in fundraising activities.

3.2

Chair  Holders,  Executives-in-Residence,  and  Visiting  Lecturers  shall  report  on
their  activities  to  the  unit  head,  the  dean  or  director,  and  the  Provost  and  Vice-
President, Academic.   Such reports shall be  provided at periods consistent with
the  term  of  appointment  but  not  less  than  annually.      For  terms  of  less  than  a
semester,  an  exit  interview  with  the  Dean  or  Director  would  normally  be  the
appropriate  kind  of  report.    For  appointments  that  include  responsibility  for
instructing one or more classes, the Chair(s) normally responsible for the course(s)
would continue to be responsible.  Appointees who are also instructors would be
subject  to  the  procedures  for  students'  evaluation  of  instruction  that  apply  to
tenured  members  of  faculty.    For  appointments  that  include  responsibility  for
fundraising,  the  appointee  would  report  to  the  Vice-President,  University
Advancement.

REVIEW OF ENDOWED CHAIRS, CHAIR HOLDERS, EXECUTIVES-IN-RESIDENCE,
AND VISITING LECTURERS

4.1

The evaluation of the performance of Chairs Holders, Executive-in-Residence, or
Visiting Lecturers shall be in the manner consistent with the terms of their
appointment.

4.2

If appointment renewal is permitted, the unit head in collaboration with the Dean
or Director is responsible for initiating and coordinating a timely reappointment
review process. The resulting recommendation on reappointment shall be
reported to the Provost and Vice-President, Academic.

4.3

The  administrative  and  financial  arrangements  pertaining  to  an  Endowed  Chair
shall be reviewed periodically, but not less than every five years.  The unit head in
collaboration with the Dean or Director is responsible for initiating and coordinating
this review.  The results of this review shall be reported to the Provost and Vice-
President, Academic.

DEFINITIONS

(1)

Board/
Board of Governors:

means the Board of Governors of Mount Royal
University

(2)

Chair Holder:

is the appointee designated to fill the position associated
with the establishment of the Endowed Chair.
Appointments may be either continuing (i.e., without
defined term) or for a specified term.

(3)

Endowed Chair:

is a position at Mount Royal created as a consequence
of a major donation. The position usually has the
following attributes:

(a) an endowment of sufficient magnitude to support in

perpetuity,  or  a  schedule  of  annual  expendable
gifts for a defined period of not less than five years
to  support  an  academic  position  to  which  an
individual  of  high  distinction  will  be  appointed.
Normally,  the  endowment  or  schedule  of  annual
gifts should also provide for an appropriate level of

Endowed Chairs, Executives-in-Residence & Visiting Lectureships Procedures

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support

for

the

scholarly,

instructional

professional activities of the chair.

(b) appointment procedures and other conditions

which are acceptable and which are consistent with
prevailing Mount Royal procedures.

acceptable

academic,

instructional

professional orientation or focus.

(d) a suitable range of academic duties specified in a

letter of appointment.

(e) a requirement that the occupant of the Chair will

provide a report annually (or at some other interval
consistent with the term of appointment) to the
Dean of the Faculty in which the Chair is housed.

(4)

Executives-in-Residence
or
Visiting Lecturers:

may be Chair Holders and would normally be appointed
for specified terms.  Executives-in-Residence or Visiting
Lecturers  normally  hold  appointments  at  other
organizations or post-secondary institutions. In order to
promote  learning  through  the  exchange  of  knowledge,
information,  and  experiences  among  members  of
academia,  business,  and  industry,  Executives-in-
Residence  or  Visiting  Lecturers  accept  specified  term
appointments at Mount Royal with duties and conditions
defined in a letter of appointment and consistent with the
principles in this Policy.

(5)

Policy:

means the Endowed Chairs, Executives-in-Residence
and Visiting Lectureships Policy

(6)

University:

means Mount Royal University

RELATED POLICIES

• Endowed Chairs, Executives-in-Residence and Visiting Lectureships Policy
• Philanthropic and Honorific Naming Policy

RELATED LEGISLATION

RELATED DOCUMENTS

• Collective Agreement between the Board of Governors and the Mount Royal Faculty

Association.

Endowed Chairs, Executives-in-Residence & Visiting Lectureships Procedures

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REVISION HISTORY

Date
(mm/dd/yyyy)

Description of
Change

Sections

Person who
Entered Revision
(Position Title)

Person who
Authorized
Revision
(Position Title)

12/11/2006

NEW

08/18/2017

Editorial

– formatting

Director, University
Secretariat