Research

ROMEO Research Portal

ROMEO Research Portal Login  

ROMEO is the new software platform MRU Faculty use to submit their research and scholarship projects for institutional review and approval. ROMEO has replaced the ‘Tracking Form’ system and online application system. ROMEO will help faculty and their administrators maintain their compliance obligations for ethics approvals and research awards with enhanced project management capabilities through all stages of the project lifecycle.


ROMEO WorkshopsJoin us to learn about how to use ROMEO for submitting your research funding and ethics application. Please visit our Resources and Training page for information on upcoming workshops.


Registering and logging in

Note:

  • Do not Login to ROMEO from more than one device or web browser at once (opening multiple sessions). Doing so may cause data entered to be overwritten and lost.
  • Do not login to ROMEO on the same device from different research accounts at the same time. Doing so may cause data entered to be overwritten and lost. Ensure your session is fully logged out before a different account is logged in. 
To register for the Research Portal, only your First Name, Last Name, Email & Affiliation are required. The entry fields for these are marked with a red asterisk. Submitting all fields is recommended to ensure smooth communications and reports. You can edit your profile information after registration using the My Profile tab.
  1.  Navigate to the login page at https://mru.researchservicesoffice.com/Romeo.Researcher/Login
  2. Click Register on the login page, you will be taken to the registration page.
  3. Enter your information in the appropriate fields.
    1. Select your preferred prefix from the drop down list and enter your last name in the field marked Prefix/Last name. (Required)
    2. Enter your first name in the field marked First Name. (Required)
    3. Enter your Email address in the field marked Email. Your email address will be your username and will be used for system communications. Please use your Mount Royal University email if you have one. If you do not, please use the email address that you check the most frequently. (Required)
    4. Select your country from the drop down menu marked Country. With the drop down menu open, you may press the first letter of the name of your country to be taken directly to the countries that begin with that letter on the list. For example, pressing “C” will take the user to “Cambodia.” Pressing “C” two more times will take the user to “Canada.”
    5.  Select your institution from the drop down menu marked Institution.
    6. Enter your mailing address in the field marked Address. Your phone and address may be used for communications. An alternate address may be entered in the field to the right, marked Alternate address.  Enter your phone number, an alternate phone number, and your fax number in the fields marked Phone1, Phone2, and Fax. Ensure that you include the full number including area code. Only ORSCE staff & designates can access your contact information You can update your contact information at any time.
    7. Select your rank from the drop down menu marked Rank.
  4. Click add new in the section marked Affiliations to indicate your affiliation(s). (Required)
    1. Click the yellow button that says Add New, a new window will appear in the center of your screen.
    2. Select your affiliation level from the drop down menu marked Level. Based on your selection, the options in the second drop down menu, marked Unit, will change. 
    3. Select your Unit from the drop down menu marked Unit.
    4. Click the check box marked Primary Affiliation if the affiliation you have entered is your primary one.
    5. These steps may be repeated to add another affiliation if you have more than one.
  5.  Enter any additional information that you feel may be needed in the field marked Comments.
  6. Click the Register button, found in the bottom right hand corner. Green text will appear at the top of the screen to indicate that your registration is complete.
  7. Check your email for your registration confirmation. The email you receive will contain a link and a confirmation code.
  8. Highlight your confirmation code and copy it, either by right clicking and selecting copy or by pressing Ctrl+C on your keyboard (Cmmd+C on Mac)
  9. Click the link found in your registration confirmation email, you will taken to the registration confirmation page.
  10. Paste your confirmation code (copied in step 15) in the Confirmation code field, either by right clicking and selecting paste or by pressing Ctrl+V on your keyboard (Cmmd+V on Mac).
  11.  Create and enter your password in the Password field. Your password must contain: a.
    1. 8-16 characters
    2. 1 uppercase letter (A-Z)
    3. 1 lowercase letter (a-z)
    4. 1 numeric base 10 digit (0-9) 12.
  12. Enter your password again in the Confirm Password field.
  13. You will be prompted to login with your new password.

PLEASE NOTE:

  • Check your email inbox for messages from the ROMEO system to ensure that you have not already been registered by ORSCE.  
  1.  Navigate to the Login Page at https://mru.researchservicesoffice.com/Romeo.Researcher/Login
  2. Enter your username (your MRU email address or the address you used at registration) and password in the Username and Password fields.
  3.  Click Login.
  4. You will be redirected to the home page.
  1. Navigate to the Login Page at https://mru.researchservicesoffice.com/Romeo.Researcher/Login
  2. Enter your username (your MRU email address) in the Username field.
  3. Click Reset Password.
  4. A dialogue box will appear, informing you that further instructions have been sent to your email.

Submitting an Application through ROMEOMRU faculty must submit either a Research Activity Form or an internal application form (i.e. Internal Research Grants Fund form) when applying for research funding or submitting an ethics application. The application forms are designed to provide ORSCE with the information required to efficiently administer your research funds and maintain MRU’s institutional legal and ethical obligations.

The Research Activity Form is used when:

  • submitting an application or proposal to an external sponsor
  • submitting an application or proposal to an internal sponsor where a separate ROMEO application form is not available
  • submitting an HREB application, where no funding is required

For more information see the IRGF Application Submission Instructions.
  1. From the Home Page, Click Apply New  found on the right hand side of the Mid Navigation Menu 
  2. Select the Internal Research Grants Fund application form located in the Awards section. You will be taken to Project Info Tab on the application page.

Project Info Tab

  1. Enter the Title of your project. This is required information and will result in an error if left blank.
  2. Enter the estimated Start Date and End Date for your project. These dates will be overridden with the final ones upon approval of the application.
  3. Add Related Certifications
    1. Click Search to link your research funding application to an existing research certification application.
    2. Click Add New to indicate pending certification requirements for which no application has been submitted to date.

Project Team Info Tab

  1. The Principal Investigator Info section will auto ‐ populate with your profile information, but can be edited should you be responsible for starting and contributing to application forms for your PI.
  2. All non ‐ PI project team members are added via the Other Project Team Members Info section. Project team members must be registered for the Research Portal in order to be associated with any given file.
  3. Review your profile information. If your profile information is not correct, Save and Close the application form and update your profile information. If your Email Address or Affiliation are incorrect, contact the system administrator to request changes. 
  4. Click Add New to retrieve and load profiles to the application form.
  5. Select the appropriate Role in Project , e.g. Research Staff or Co ‐ Investigator. 
  6. If you start a new application form but are not the PI, click Retrieve Info to search for and select the appropriate PI. Once the correct PI is in place, scroll down to the Other Project Team Member Info section and reload your profile in the correct project role, like Research Staff or Co ‐ Investigator. Only profiles loaded to the Project Team Info tab can access and edit the application form.
  7. If you remove yourself as PI but do not reload your profile to the application form in a different role, you will not be able to access the application form once you exit the application form.   If you change the PI for an application form, make sure you’re reloaded to the file before you click Save, Submit or Close.

Project Sponsor Info Tab 

  1. No action required. The Project Sponsor Info tab is administered by ORSCE.

Internal Research Grants Fund Tab

  1. Click the Internal Research Grants Fund tab to review all sub ‐ tabs and fields.
  2. Click the info icon to find more information on the field instructions.
  3. Complete all required or applicable fields.

Attachments Tab

  1. Click Add Attachment to add an attachment. Attachments can be uploaded in any file format. The maximum file size is 5MB per attachment.
  2. Enter a Description , if applicable.
  3. Click Browse to load the appropriate attachment. 
  4. Enter the Version Date or select the appropriate date using the calendar tool. 
  5. Select the Doc/Agreement to identify a broad category of attachment, i.e. CV
  6. Click Add Attachment to upload the attachment to the application form.

Errors Tab

  1. Click the Errors tab to review a list of all required fields not yet complete. The Errors tab listing will detail the required tab and field name. The Errors tab displays a list of all required fields. The Errors tab will display until all required fields are complete. All required fields are marked with a red asterisks ( * ). An application form cannot be submitted when the Errors tab is visible.
  2. Complete all required fields to hide the Errors tab.

Submitting the Application

  1. Click Submit and type a brief comment, including any pertinent notes to your designated signing authority.
  2. Click Submit

Application forms are designed to route your application form to your faculty signing authority prior to review by the ORSCE or HREB. At any time, you can review an application form's workflow log to check the location and status of your application form.  

Selecting the URDF Application form

  1. Click Apply New, found on the right hand side of the Mid Navigation Menu.
  2. Select the application form located in the Awards section. You will be taken to the Project Info Tab on the application page.

Project Info Tab

  1. Enter the name of your conference or event in the Title field. This is required information and will result in an error if left blank.
  2. Enter the dates of your conference or event in the Start Date and End Date fields.
  3. Enter the certification requirements for the project you are disseminating under Related Certifications.
    • Click Search to link your funding application to your Supervisor's existing research certification application.
    • Click Add New to indicate pending certification requirements for which no application has been submitted to date.

Project Team Info Tab

The Principal Investigator Info section will auto-populate with your profile information. The URDF application must be submitted by your Supervisor, therefore, you must add your Supervisor and change to Principal Investigator.

 To Add your Supervisor as Principal Investigator (PI): 

  1. Click Retrieve Info to search for and select the appropriate PI. Once the correct PI is in place, scroll down to the Other Project Team Member section and reload your profile in the correct project role: Student.

Note:

  • Only profiles loaded to the Project Team Info tab can access and edit the application form. If you remove yourself as PI but do not reload your profile to the application form in a different role, you will not be able to access the application form once you exit the application form
  • If you change the PI for an application form, make sure you're reloaded to the file before you click Save, Submit or Close.

Project Sponsor Info Tab

No action required. The Project Sponsor Info Tab is administered by ORSCE. 

Undergraduate Research Dissemination Fund Tab
  1. Click the Undergraduate Research Dissemination Fund tab to review all sub-tabs and fields.
  2. Complete all required or applicable fields.

Attachments Tab

The Attachments tab allows you to upload the following required supporting documentation for your URDF application: 

  • Copy of your MRU-issued transcripts
  • Copy of the event program/page containing event website link

Note:

  • Attachments can be uploaded in any file format.
  • The maximum file size is 10MB per attachment.

To add an attachment:

  1. Click Add Attachment
  2. enter a Description, if applicable.
  3. Click Browse to load the appropriate attachment.
  4. Enter the Version Date or select the appropriate date using the calendar tool. 
  5. Select the Doc/Agreement to identify a broad category of attachment, i.e. CV
  6. Click Add Attachment to upload the attachment to the application form.

Errors Tab

The Errors tab displays a list of all required fields. The Errors tab will display until all required fields are complete. All required fields are marked with a red asterisk (*). An application form cannot be submitted when the Errors tab is visible.

  1. Click the Errors tab to review a list of all required fields not yet complete. The Errors tab listing will detail the required tab and field name.
  2. Complete all required fields to hide the Errors tab.

Submitting Your Application

Once you have completed your application and uploaded the supporting documentation, advise your Supervisor that the application is ready to be submitted for review. 

  1. Click Submit and type a brief comment, including any pertinent notes to your faculty's designated signing authority. NOTE: this is a required field; an application cannot be submitted if you do not include a comment.
  2. Click Submit.

 

  

  1. Click Apply New found on the right hand side of the Mid Navigation Menu
  2. Click Human Ethics Research Application, found under New Application Forms. You will be taken to Project Info Tab on the application page.

Project Info Tab

  1. Enter the Title of your project. This is required information and will result in an error if left blank.
  2. Enter the estimated Start Date and End Date for your project. These dates will be overridden with the final ones upon approval of the application.
  3. . If your application is associated with a project for which you have completed the Research Grants/Contracts Administration form:
    • Click Search under Related Awards to bring up a listing of all current projects.
    • Select your project from the list. This will link your project form with your ethics approval so that any available funds can be released for use.

Project Team Info Tab

  1. The Principal Investigator Info section will auto ‐ populate with your profile information, but can be edited should you be responsible for starting and contributing to application forms for your PI.
  2. All non‐PI project team members are added via the Other Project Team Members Info section. Project team members must be registered for the Research Portal in order to be associated with any given file.
  3. Review your profile information. If your profile information is not correct, Save and Close the application form and update your profile information. If your Email Address or Affiliation are incorrect, contact the system administrator to request changes.
  4. Click Add New to retrieve and load profiles to the application form.
  5. Select the appropriate Role in Project, e.g. Research Staff or Co ‐ Investigator.
  6. If you start a new application form but are not the PI, click Retrieve Info to search for and select the appropriate PI. a. Once the correct PI is in place, scroll down to the Other Project Team Member Info section and reload your profile in the correct project role, like Research Staff or Co ‐ Investigator. Only profiles loaded to the Project Team Info tab can access and edit the application form.
  • Note:
    • If you remove yourself as PI but do not reload your profile to the application form in a different role, you will not be able to access the application form once you exit the application form. 
    • If you change the PI for an application form, make sure you’re reloaded to the file before you click Save, Submit or Close.

Human Research Ethics Application Tab

  1. Click the info icon to find more information on the field instructions. 
  2. Complete all required or applicable fields. Ensure you scroll down to the bottom of the page and answer all the questions in each field.

Attachments Tab

  1.   Click Add Attachment to add an attachment. Attachments can be uploaded in any file format. The maximum file size is 5MB per attachment. 
  2. Enter a Description, if applicable.
  3. Click Browse to load the appropriate attachment. 
  4. Enter the Version Date or select the appropriate date using the calendar tool. 
  5. Select the Doc/Agreement to identify a broad category of attachment, i.e. CV
  6. Click Add Attachment to upload the attachment to the application form

. Logs Tab 

  1. No information is needed from the researcher on this tab. Use this tab to follow your application through the review process.

Errors Tab

  1. Click the Errors tab to review a list of all required fields not yet complete. The Errors tab listing will detail the required tab and field name. The Errors tab displays a list of all required fields. The Errors tab will display until all required fields are complete. All required fields are marked with a red asterisks ( * ). An application form cannot be submitted when the Errors tab is visible. 
  2. Complete all required fields to hide the Errors tab.

Submitting the Application

  1. Click Submit and type a brief comment, including any pertinent notes to your designated signing authority.
  2. Click Submit

Submitting Revisions to the Application 

  1. From the Home Page, Click “My Applications (Submitted Requiring My Attention) 
  2. Revise the application as requested by your HREB reviewers. Please do not delete any of your documents from the Attachments Tab. ALL versions of the documents must remain in the system.
  3. Click Submit Note: Application forms are designed to route your application form to your faculty signing authority prior to review by the ORSCE or HREB. At any time, you can review an application form's workflow log to check the location and status of your application form.