Overview

Individual faculty/staff members or departments may not supply computers from an outside source for administrative use.

All purchases must be approved by IT Services and purchased by Mount Royal University authorized purchasing agents, IT Services and Procurement Services.

Computer peripherals for campus administrative use may be outsourced for purchase, but depending on the nature of the device, IT Services must be consulted prior to purchase to confirm that the device will not have an adverse impact on Mount Royal computing equipment and/or network infrastructure. 

The Software License and Asset Management Administrator is consulted as IT Services point of contact for faculty and administrative department purchases. 

Specific purchases for academic labs would be referred to the Supervisor of Campus Computing Support. 

Please be aware that there is a restriction on computer equipment procured on a department P-Card. 

 

Personal Computer Restrictions

Personally owned computers and peripherals may not be used on campus in substitution of the university licensed administrative computers and peripherals. All approved administrative related computing equipment should be budgeted for by the department for faculty and staff use. 

For visiting academic guests, part time instructors, and contractors, personal computer usage is covered by the following form: Application for Network Connectivity for Personal Computers.

Inquiries regarding computer procurement guidelines may be directed to the Campus Computing Support manager - Ian Leeson (ileeson@mtroyal.ca).

 

I am ready to hire, who provides the computer?

The faculty or administrative department is responsible for requesting the computer that is to be primarily assigned to the new hire for their administrative responsibilities. As a part of the on-boarding process, department admins may contact the Software License and Asset Management Administrator to make procurement arrangements for a specified computer to be deployed to the new faculty/staff member's work area prior to the first day of work. Requesting computers for new positions would follow the following guidelines:

• If there is an existing “vacant” position computer that is not being refilled in the department, that computer may be specified as available for the new hire
• Requesting a new hire computer, if above not applicable – please provide the following information:
  • • Assignee Name
    • Position Number
    • Department of new hire
    • Office or cubicle number
• Computers are provisioned by the university and are eligible for refresh for the term that the position number is active; abolished or unfilled position numbers will result in IT Services removing the computer configuration for reassignment to the next position number in need

  

I need an additional computer for my department

Additional computers required for department/project use, but not specifically assigned to a full-time position may be purchased by the department from its operating equipment budget. Computers may be procured through IT Services from one of the university's vendor partners.

 

I have faculty/staff that require a specific computer for their administrative work

The university provides a business class computer specification for faculty/staff that is supported on a four-year refreshed life cycle. Should this baseline specification not be suitable for the client's needs, the department may elect to have a business case reviewed with the Campus Computing Support supervisor to determine the appropriate computer specification that can be procured for the intended need. Typically, such purchases would be the fiscal responsibility of the faculty/department to budget for the initial procurement and subsequent replacement as necessary.

 

Ready to purchase?

Fill in a CCS purchase requisition: Administrative Procurement Requisition Form 

• The red fields are mandatory and must be filled.
• Please include the following in requisition description:
  • Brief description of item to order - if a quote is provided, attach to the form and indicate ‘see attached’ as well.
  • Whom the computer is to be assigned to and the room number.
  • HR assigned Position ID number.
• After the form is filled in, please print and have a budget approver sign off on the FOAP.

Please attach completed form to a service request ticket created in our ticket system: https://itservicedesk.mtroyal.ca/ to the attention of our Asset Operations team.  Our asset management team will process your order and issue a Service ticket for product deployment for each client specified.